A Cashbook on your Computer

The Evrite Software Package (ESP) has been designed as a VAT & Non VAT Package. It will produce Financial Transaction Reports that your Accountant will need to prepare a set of accounts.

Please see FAQ section for a list of Year End Reports.
The reports produced by ESP will save your accountant time preparing your accounts.

Other Reports produced: Profitability Graph, Purchase Invoice Report, Purchase Payment Report, Sales Invoice Report, Sales Receipt Report, Wages & Drawings, Bank Account Report and Journals Report.

Traders Weekly Accounts

This section is divided into four sections, Receipts, Payments, Wages & drawings and Bank Account, Your receipts and payments have to balance each week before progressing to the next. The program will assist you in balancing your week by asking if you want to adjust your balance in hand.

A helpful hint is to check that all your payments are allocated correctly under the right payment type, cash payments will affect your cash in hand while a card payment will not.

General Information

Evrite’s Bookkeeping Software is so quick and simple to download and install, you can go from looking at our website to looking at the demo data in just a few minutes.

Evrite’s Bookkeeping Software is easy to adjust; if you make a mistake then changing it is simple. For a mistake in the Takings simply move your mouse cursor (Arrow) over the box (Cell) with the mistake in it ‘left Click & Drag’ to select it, press delete on your keyboard and type in the correct value - Mistake corrected. If you make a mistake elsewhere the same principle applies however some boxes have what we call ‘drop down menu’s’ with these you left click the box and make a new selection – so its even easier.

Receipts
Sales Receipts & Other Receipts
Here you can record your daily business takings along with other receipts like rent from a property or room you might let. Enter your daily takings from Sunday to Saturday in the ‘Standard rate’ and/or ‘zero & exempt’ columns, we have also included a lottery etc column where you can enter Mobile Phone Top-up’s as well as lottery sales. Evrite bookkeeping Software calculates your subtotal for ‘Standard Rate’ and ‘Zero & Exempt’, it also works out and displays your VAT from the Standard Rate and adds that to your Subtotal and displays it in a total column. This feature does not require you to click anything it just happens as you type right before your eyes – like magic.

The Other Receipts section allows you to enter any other incoming money your company might have from ‘Government Grants’ to ‘Money in from Other Bank Account(s)’. When you enter your Standard Takings Evrite’s bookkeeping software will calculate the VAT for you at a standard 17.5%, however if you need to adjust this to a different rate because you are on a scheme and have a different arrangement with HMRC then you can change the rate from your VAT Return screen. For information about Schemes please contact www.hmrc.gov.uk/

Quick Codes
For added flexibility Evrite’s Bookkeeping Software let’s you create new ‘Quick codes’ by copying and renaming existing one’s. Your Quick codes are shown in a few places including your ‘Other Receipts’ section. When you create a ‘New’ Other Receipt a selection box will be displayed where you will need to choose what form of income your company received, each item in the selection is a quick code.

Both the Purchases for Resale and the Expenses section require you to select a quick code (You can add as many quick codes as you want to). Evrite have already entered what we consider to be the ‘Main Quick Codes’ so you might not need to enter a single code, however the option to create new codes is there should you need it.

Payments

Purchases for Resale & Expenses
Evrite’s bookkeeping software does not apply a limit to the number of purchases or expenses you need to enter for a week so you can enter as many as you need to. Your Payment and Receipt balances are shown at the bottom of the Payments page. On this page you can also adjust your ‘Cash balance C/fwd’ value.

Wages & Drawings

The Wages & Drawings section is very similar to the 707 book in its design and layout with just a few adjustments. We have a VAT Return Section to our bookkeeping software so we removed the VAT quarterly payment row. Also we moved the Cashed Cheque row to the expenses section under the payments tab. this data is also displayed under the receipts tab however to see it on the Receipts tab you will have to enter it as an ‘Expense' first.

Bank Account

The Bank Account section allows you to enter standard Cash or Cheque 'Bank deposits' and 'Credit Card deposits'. When you cash a cheque it will also be displayed on this screen so will any Standing Orders, Direct Debits and BACS receipts you enter into the Other Receipts section of Traders Weekly Accounts. Other Receipts has a date column for you to enter which day your receipt came in on and which Customer you sold a Receipt to. The Bank Account summary under the Bank Account Tab looks just like the Bank Account Section from the 707 Traders Weekly Book with every item in the same place, including the Balances.

General Purpose Accounts
• This section is divided, Sales Invoices, Sales Receipts, Purchase Invoices, Purchase Payments, Wages & Drawings and Bank Account.

Sales Invoice
Here you can record your Sales Invoices outstanding at the year end (Creditors)

Sales Receipts and Purchase Payments

These two sections record all transactions one for receipts the other for payment and the reports produced are a useful cross check for VAT.

Purchase Invoices

This section allows you to show a purchase you make on an account that does not need to be paid for until up to 30 days later, these payments can be picked up in Traders Weekly Accounts / Payments / Purchases for Resale or Expenses.They will show as balance owing until paid. At the end of your financial year a note should be taken of all unpaid items to produce a list of debtors.

Customer / Supplier

The Customer Maintenance and Supplier Maintenance sections have the same layout simply click ‘New’ and enter an account number followed by their contact details

Pay Records

At the top of this screen is a ‘People’ button which brings up the Person Maintenance window this works in a similar format to the Customer and Supplier Maintenance Windows. Use the green arrows titled Previous and Next to select a Pay Week then click ‘Add Payslip’ and fill out the details. These details are stored on the system however Evrite 'Bookkeeping' Software is not a Payroll program, filling in your Pay records does not move them to the Traders Weekly Accounts / Wages & Drawings section.

Orders and Invoices

This section gives you the facility to print Sales Invoices, Delivery notes, Quotes and order confirmation. Creating a Sales Invoice within this section will not create an Invoice in Generals Purpose accounts (GPA) or the Traders Weekly Accounts (TWA) section. (Linking the Sales Invoice section to GPA & TWA is under consideration for a larger 'Multi User' double entry Evrite Software Package)

Quick Transaction Set-Up
This section contains the Nominal Codes

Accountant Utilities

This section is used by your accountant for Journal entries.

Goods

This will allow you to keep a record of stock (This is not a stock managment system - However Stock Managment will be considered for the multi user version)

VAT Return

This section produces a VAT report for Sales & Purchases for the period and produces a VAT Return form (VAT100) Important: Booklets on Schemes can be obtained from V.A.T. National Advisory Centre of Customs & Excise / Revenue & Customs. Point of Sale Schemes 727/3, Apportionment Scheme 727/4, Direct Calculation Scheme 727/5 and bespoke scheme 727/2. For more information please contact www.hmrc.gov.uk/

Bank Reconciliation

This section is for reconciling your Bank Account